Skip to main content

How to Set Expiration Dates for Shared Google Drive Files

When you share any file or folder in Google Drive with another user, the shared links will work forever unless you manually change the sharing permissions. For instance, if you have shared a document with an external vendor, they’ll continue to have access to the file long after your business contract may have ended.
In such a situation, wouldn’t it be nice if you could set expiration dates while sharing files in Google Drive? For instance, share a document temporarily for, say, 10 days and access to the file should be revoked automatically after that period has passed.

Add an Auto-Expiry Date for Shared Links in Google Drive

Google Drive does let you set expiration dates for shared links but this option is only available to paid Google App for Work accounts.
Well, no worries. If you have a free Google account, you can still create temporary links that auto-expire after a certain time. Here’s a step by step guide:
  1. Go to xyz.org/expire and authorize the web app to access your Google Drive.
  2. Open the File Picker and select any file or folder in your Google Drive that you would like share.
  3. Enter one or more email addresses (comma separated) of users who should be given viewer (read-only) or editor (read & write) access to your file.
  4. Finally, specify the time period after which the access should be limited. You can say 5 hours or 3 weeks or even 2 years.

Click the “Set Expiration” button and you are done. The Google Script will set a time-based trigger that will automatically remove the specified user from the access list after the specified date and time.
You can also use the Google Drive Auditor add-on to analyze the shared permissions of every file in your Google Drive and know who can see your files.
The auto-expiry app will list all the files and folders that are set to expire after a certain period. You can click the “cancel” link against any Drive link to prevent that shared link from expiring automatically.
Labels:

Comments

Post a Comment

Popular posts from this blog

5 real-world events which ‘prove’ that time travel actually exists

In Back to the Future, you need an expensive car, and a conveniently placed lightning bolt – but what if time travel was easier than that? What if time travellers were ALL AROUND US? The ‘time travelling hipster’ (above) is one of the creepier pieces of evidence touted as proof that time travel exists – but we’ve picked out some of the best below, including several people from black-and-white films who appear to be using mobile phones. Nigel Watson, paranormal expert and author of the UFO Investigations Manual, ‘Would time travelers from the future really be using mobile phones? Wouldn’t they use something more sophisticated and less visible? Then again Dr Who still uses a sonic screwdriver and that is so 20th Century…’ Entry by  Cervus Entry by  Chan Teik Onn Entry by  GordonHaid Entry by  gicusudoru
Post a Comment
Read more

Anonymous just declared war against Donald Trump !@

One of the primary Twitter accounts for the internet’s most notorious hacktivist collective tweeted multiple times at the President-elect on Sunday night, shortly after Trump  attacked civil rights icon John Lewis  and blasted Saturday Night Live as “ the worst of NBC ” (oddly enough the same network that carries the reality TV show for which Trump is  listed as an executive producer ) . In a series of responses to one of Trump’s tweets accusing outgoing CIA director John Brennan of leaking the infamous “Golden Showers” dossier,  @YourAnonCentral  told the President-elect that his dealings with “Russian mobsters, child traffickers, and money launderers” would soon come to light. Anonymous also ominously warned Trump that information on the internet is there forever, and that his rich father can’t protect him anymore. Anonymous isn’t just blowing hot air — Trump actually does have ties to unsavory characters tied to the Russia mob, according to Pulitze...
Post a Comment
Read more

10 MOST HAUNTED PLACES IN THE WORLD

It seems that one of the most enduring aspects of cultural similarity found throughout the world involves the supernatural.  No matter where you go across the globe, you’re going to hear various legends and ghost stories…except some of these carry significantly more weight than your average campfire story.  People seem to be somewhat obsessed with what goes on after death, especially in regards to whether or not the spirits of the departed stick around.  It would be easy to say that such attention can be blamed on vivid, Hollywood inspired imaginations, but documented reports of supernatural disturbances go back several centuries in many places, underlining the fact that no matter the time period or society involved, the paranormal remains on people’s minds. Sure, many places in the world that are reputedly haunted seem more far-fetched than realistic, but there are those that have a tendency to make even the most hardened skeptic stop and reconsider.  Listed he...
Post a Comment
Read more